Campbell County Public Schools Truancy Flowchart
|
# Day |
Required Action(s) |
Resource/Form Links |
|
Daily |
*Utilize Infinite Campus (IC) to monitor attendance |
- Summary Attendance by Date (how to video) |
|
10 total absences |
*School staff will send letter to parent |
|
|
Daily |
*Staff monitoring IC and receiving parent notes/ emails should have a roster of students required for medical documentation of absence. If the Excessive Letter, AIP or ITRT plan requires dr. notes, parent notes are unexcused unless Administrator exception is documented. |
-Roster of students under attendance watch (created by school) |
|
3 (unexcused) absences |
Run the report twice a week and send notification to families via IC |
|
|
5 (unexcused) absences |
Step 1: School staff will send letter to parent |
-5 Day Truancy Letter (2025) |
|
Step 2: School staff will hold the Attendance Improvement Meeting (AIP) |
-Attendance Improvement Plan (2025) |
|
|
6 (unexcused) absences |
The administrator will transfer the AIP documents to zone’s at-risk coordinator |
- Truancy Letter (2025) -Staff Notes (2025) -ITRT Referral (2025) |
|
ITRT meeting |
At-risk coordinators will refer families to the ITRT team as needed. ITRT meetings will be held weekly on Thursdays |
-ITRT Meeting/Plan (2025) |
|
File Court Documents |
At-Risk Coordinators will collaborate to complete court documents. |
|
|
Prior to Court |
School staff will prepare documents for court. |